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Accounts Payable Specialist

Accounts Payable Specialist

Team 
Accounting and Finance
Location 
US-MI-Detroit

Position Details

Who We Are

Detroit-based Bedrock is a full-service real estate firm specializing in acquiring, leasing, financing, and managing commercial and residential space. Since its founding in 2011, Bedrock and its affiliates have invested more than $3.5 billion in developing more than 100 properties in downtown Detroit and Cleveland totaling more than 16 million square feet. Bedrock’s real estate portfolio consists of more than 330 office and retail tenants in Detroit’s technology-centric downtown. For more information, visit www.bedrockdetroit.com or engage with us on Twitter @BedrockDetroit and Facebook.

 

The Team

Our rapidly growing accounting team is an integral part of Bedrock, managing the day-to-day financial needs of the company. The team is responsible for reporting financial and other relevant information throughout the organization, as well as to lenders, investors, and regulatory/tax authorities. The team provides many services, ensuring our tenants are billed accurately and pay timely, and that our vendors and lenders are paid on time. Every month, our team processes over 4,000 vendor invoices, 2,000 vendor payments, and receives over 1,000 tenant payments. The team prepares financials or over 130 legal entities each month and manage nearly 20 audits each year. Accounting works closely with the Finance, Property Management and Construction Teams to set up budgets, monitor results, and ensure our properties and management companies are adequately funded.

What You'll Do/Need

Job Summary

This position is responsible for processing and paying invoices for all assigned properties.  This position is required to interact daily with the CFO, Controller, other members of the accounting department, and with members of property management as required.

 

Reports To

Accounts Payable Manager

 

Essential Functions

  • Upload all paper invoices and save email invoices in weekly outstanding Payscan folders.
  • Upload and enter all invoices in Yardi on Monday through Wednesday morning and review batches for posting.
  • Review Workflow Dashboard for invoice issues and make necessary corrects.
  • Follow up with Payscan Approvers regarding invoice approvals and issues.
  • Ensure the timely mailing of all signed checks and remittance advices.
  • Add new vendor contacts and update current vendor information in Yardi. Upload a completed W-9 and COI for all vendors.
  • Complete all vendor credit applications providing viable references.
  • Provide direct communication to vendors regarding billing errors, missing invoices and any additional information needed.
  • Coordinate the set-up of all recurring billing information.
  • Ensure all Mortgages, interest, sales tax and note payments are paid promptly.
  • Reconcile all vendor statements and contact vendor regarding missing invoices.
  • Follow up with Property Managers regarding any invoices you have questions on.
  • Perform special projects and other duties as requested.
  • Learn the Yardi Payscan system and help set up the new system and train PM’s and Admins on new system.

Job Qualifications

  • 2-4 years of experience in accounts payable or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities. Degree preferred.
  • Construction payable experience preferred/a plus.
  • Strong attention to detail, deep dedication to customer service, quality management, and a team approach to work.
  • Must be able to set priorities, work simultaneously on numerous tasks, and meet strict deadlines.
  • Sharp oral and written communication skills. Requires communicating with people outside the organization, representing the organization to customers, the public and other external sources.
  • Proficient in Microsoft Word, Excel and Outlook.
  • Experience with Yardi, Voyager, Enterprise is helpful.

Cultural Competencies

  • Modest & Secure
  • Independently Driven
  • Intelligently Collaborative
  • Never Satisfied
  • Relentless Commitment to Service

 

 

 

What You'll Get

Salary and Benefits

  • Compensation to commensurate with experience and industry standards
  • Excellent benefits package that includes a 401(k) match, medical/dental/vision, and much more
  • Opportunities to participate in professional and personal development programs

 

Bedrock is an equal opportunity employer.

 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, and may be modified periodically.

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